Determined Admission Policy
School Mission Statement:
St. Mary Magdalene’s is a Roman Catholic School. Within our community, we seek to live within the Catholic faith as a family. Each child is a gift valued as a unique individual made in the image of God the Father, Son and Holy Spirit.
We seek to share our ethos through prayer, forgiveness, loving, sharing and caring. In all aspects of life, we follow the teachings of Jesus and, through prayer, we are guided by asking ourselves: ‘What Would Jesus Do?’
“Love one another as I have loved you.”
‘The ethos of this school is Catholic.
The school was founded by the Catholic Church to provide education for children of Catholic families.
The school is conducted by its Governing Body as part of the Catholic Church in accordance with its Trust
Deed and Instrument of Government and seeks at all times to be a witness to Jesus Christ.
We ask all parents applying for a place here to respect this ethos and its importance to the school
community. This does not affect the right of parents who are not of the faith of this
school to apply for, and be considered for, a place here.
St. Mary Magdalene’s is a Roman Catholic Primary School provided by the Diocese of Salford and is
maintained by the Lancashire Local Authority as a Voluntary Aided Primary School.
The School’s Governing Body is the Admission Authority and is responsible for taking decisions on
applications for admission. For the school year commencing 2019/2020, the Governing Body’s planned
admission number is 30. Priority will be given to all Children Looked After and previously Children Looked After.
Applications for a place in Reception at September 2019 should be made on-line at
www.lancashire.gov.uk/schools and can be searched under School Admissions by 15 January 2019.
Alternately a paper application can be requested from the Lancashire Local Authority Area Education Office
and returned to the Local Authority by the same date.
All preferences listed on the Local Authority preference form will be considered on an equal basis with the
following set of admissions criteria forming a priority order where there are more applications than the
school has places available. Parents who wish to seek priority under any criterion that requires additional
evidence should also complete the school’s Supplementary Information Form (SIF) which is only available
from the School and can be downloaded from the School’s website: http://www.st-magdalenerc.lancsngfl.ac.uk
As required by law all children with an Educational Health Care Plan actually naming St Mary Magdalene’s
RC Primary School will be admitted before the application of the oversubscription criteria. All applicants
will be considered at the same time and after the closing date for admissions which is 15 January 2019.
All applications for a place in Reception must be made through the Lancashire Local Authority website and
returned to the Area Education Office as shown on the application.
Deferred Admissions If your child is due to start school during the next academic year, it is important that
you apply for a place in September. If your child’s fifth birthday is between the months of September and
December, then, if you wish, admission may be deferred until January; if it is between January and April,
then admission may be deferred until the start of the summer term though it is likely to be in your child’s
interest to start no later than January. You may also request that your child attend school part time until
he/she reaches his/her fifth birthday. Should the deferred entry be to start school within the same
academic year, school will retain the pupil on roll. However, should a parent wish to defer entry until the
following academic year, school is not obligated to hold the place and will offer the place to the next
criteria eligible applicant on the school waiting list. Pupil Access will be notified of this change and records
amended to show deferred entry to Year 1. When the parent wishes to re-apply this must be done through
the normal channels. However, it must be noted that due to regulation infant class size, it is unlikely that
entry to the school of initial choice will still be available. Requests for a full year deferral with a retained
reception start will be considered individually. Parents would be expected to provide substantial and
exceptional evidence of the need for this to happen (personal views and reference to national research will
not suffice). Further information is on the Local Authority website at www.lancashire.gov.uk/schools
Where a place is offered and the parents have not indicated deferred entry and they do not attend on the
first school day, normal attendance enquiries will be made.
Enquiries will ascertain whether:
• The parent is accepting the place and the non-arrival is an attendance issue
• The parent is accepting the place but is seeking deferred entry but has failed to notify either the
school or the Authority
• The parent is not accepting the place and has made alternative arrangements
• The parent is not accepting the place and has not indicated they are making alternative
• The child is considered missing – protocols for referral to the Missing in Education Team will be put
All applications for a place in Reception must be made through the Lancashire Local Authority website and
returned to the Area Education Office as shown on the application, together with schools Supplementary
Information Form which should be returned to the school.
In Year / Non-Routine Admissions It sometimes happens that a child needs to change school other than at
the ‘normal time’; such admissions are known as non-routine in year admissions. In order to obtain a
school place in mid year, it is necessary to fill in the schools Supplementary Information Form and inform
the child’s current attending school, if applicable, of their intention to move. Applications for children
moving to the area will not be considered until there is evidence of a permanent address, e.g. exchange of
contracts or tenancy agreement with rent book. Should a place be unavailable at the time of request, the
child’s name will be placed on the school’s waiting list ordered as per our admissions criteria whilst still
allowing for an appeal to be lodged with the Independent Appeal Panel against the decision not to admit.
Should a place become available within the academic year, applicants will be contacted as our waiting list.
Where no reply is received within 14 days of initial correspondence, the place will be offered to the next
applicant on the waiting list. Please note that you cannot reapply for a place at a school within the same
school year unless there has been a relevant, significant and material change in the family circumstances.
1. Children Looked After and previously Children Looked After. A looked After Child is a child who is
a) in the care of a Local Authority, or b) being provided with accommodation by a Local Authority in
the exercise of their Social Services under section 22(1) of the Children Act 1989. A previously Looked
After Child is one who immediately moved on from that status after becoming subject to an
adoption, residence or special guardianship order.
2. Children with exceptional social, medical, educational or religious needs which can only be best
met, or only met at this school. (see note j)
3. Baptised Roman Catholic children who will have a brother or sister attending the school at time of
admission and are resident in the parish of St Mary Magdalene’s.
4. Baptised Roman Catholic children who are resident in the parish of St Mary Magdalene’s.
5. Other baptised Roman Catholic children, who will have a brother or sister attending the school
at time of admission and are resident in another parish.
6. Other baptised Roman Catholic children resident in another parish.
7. Other children who will have a brother or sister attending the school at time of admission.
8. Other children.
Tie break Where there are more applicants for the available places within any category, then the distance
between the Ordnance Survey address points for the school and the home measured in a straight line will
be used as the final determining factor, nearer addresses having priority over more distant ones. This
address point is within the body of the property and usually located at its centre. Where the cut-off point is
for addresses within the same building, then the single measure between address points will apply and the
Local Authority’s system of a random draw will determine which address(es) receive the offer(s).
a) All applicants will be considered at the same time and after the closing date for admissions.
b) Applications received after this date will only be considered if the Governors consider it fair and
reasonable to do so.
c) Each Roman Catholic applicant will be required to produce a Baptismal certificate before a place can be
allocated and where deemed necessary, proof of address.
d) Each applicant will be required to produce a birth certificate after a place has been allocated.
e) Parents should check carefully whether they are resident within the parish boundary of St Mary
Magdalene’s as defined on the parish boundary map held in the Parish rooms which are located at the
back of the Church and are also available at the School.
f) “Brother or sister” as used in the policy will include all children living permanently in the family home
including step children and foster children, adopted children, half-brothers or sisters and the children of
the parent/carer’s partner.
g) Where children are resident in more than one home because parents live apart, the children will be
regarded as residing at the address where they normally spend the majority of the school week. This will
be measured by the number of mornings a child wakes up in the house during the week (Monday to
h) It is the duty of the Governors to comply with Regulations on class size limits in Key Stage 1 save in
exceptional circumstances (see note j).
i) Where there are more applicants for the available places within a category, then the distance between
the Ordnance Survey address points for the school and the home measured in a straight line will be used as
the final determining factor, nearer addresses having priority over more distant ones. This address point is
within the body of the property and usually located at its centre. Where the cut-off point is for addresses
within the same building, then the single measure between address points will apply and the Local
Authority’s system of a random draw will determine which address(es) receive the offer(s).
j) The Governing Body reserves the right to admit children with proven and exceptional medical and social
needs where admission to the school might best help to satisfy those exceptional needs, providing that
such application is submitted with appropriate evidence from a doctor, social worker or psychologist.
Evidence will also be sought from the Local authority to provide a copy of the statement or proposed
statement and appendices.
k) If an application for admission has been turned down by the Governing Body, parents can appeal to an
independent Appeals Panel. This appeal must be sent in writing to the Clerk to the Governors at the school
within 20 days of notification of refusal. The date of notification will be two days after posting by first class
post. The parents must give reasons for appealing in writing and the decision of the appeals panel is
binding on all parties.
l) Following the application process, a list of children still requiring a place will be maintained where
necessary. Any available place will be offered to the child with the highest priority rating and waiting lists
will be ordered in accordance with the oversubscription criteria and not on any other basis. The waiting list
will be maintained for the full duration of the Autumn term of the year of admission. Waiting lists will not
be based upon time of application submission.
m) A Child Looked After is a child who is a) in the care of the Local Authority, or b) being provided with
accommodation by a Local Authority in the exercise of their Social Services functions (under section 22(1)
of the Children Act 1989. A previously Child Looked After is one who immediately moved on from that
status after becoming subject to an adoption, residence or special guardianship order.
n) The determination of the length of all those employed by the Governing Body will be deemed as the
start of contract to the date of admission of the child.
o) Infant classes (those where the majority of children will reach the age of 5, 6 or 7 during the school year)
must not contain more than 30 pupils with a single school teacher. Additional children may be admitted
under very limited exceptional circumstances. These children will remain an ‘excepted pupil’ for the time
they are in an infant class or until the class numbers fall back to the current infant class size limit.
The excepted children are:
a. Children with statements of Special Educational Needs admitted outside the normal admission
b. Children Looked After and previously Children Looked After admitted outside the normal
c. Children admitted, after initial allocation of places, because of a procedural error made by the
Admission Authority or Local Authority in the original application process;
d. Children admitted after an independent appeals panel upholds an appeal;
e. Children who move into the area outside the normal admission round for whom there is no other
available school within reasonable distance;
f. Children of UK Service Personnel admitted outside the normal admission round;
g. Twins and children from multiple births when one of the siblings is the 30th child admitted the
31st child will be deemed an ‘excepted child’.;
h. Children with SEN who are normally taught in an SEN unit attached to the school, or registered at
a special school, who attend some infant classes within the mainstream school.
p) The Governing Body reserve the right to withdraw the offer of a place where false evidence is received
in relation to Baptism, sibling connections or place of residence.
q) Where there are extenuating circumstances for an application being received after the last date for
applications, and it is before the governors have established their list of pupils to be admitted, then it will
be considered alongside all the others.
Otherwise, applications which are received after the last date will be considered after all the others, and
placed on the waiting list, in order, according to the criteria.