This policy sets out how St. Mary Magdalene’s Roman Catholic Primary School will treat information we learn about you when you visit our website at www.smmrcburnley.school (“Website”) or the St. Mary Magdalene’s Mobile Application (as downloaded from the Apple App Store or Google Playstore).
This policy (together with our Data Protection Policy) sets out the basis on which any personal data from visitors to our website and mobile application is collected.
For the purposes of the Data Protection Act 1998 (“the Act”), the data controller is St. Mary Magdalene’s Roman Catholic Primary School of Wellfield Drive, Burnley, Lancs, BB12 0JD.
St. Mary Magdalene’s Roman Catholic Primary School is not responsible for any loss or damage which may arise from your use of the St. Mary Magdalene’s Roman Catholic Primary School website and or mobile application.
(1) What information do we currently collect or may collect in the future?
St. Mary Magdalene’s Roman Catholic Primary School may collect, store and use the following kinds of personal information about individuals who visit and use the website and mobile application:
(a) information about your computer and about your visits to and use of this website and mobile application including your computer’s IP address, geographical location, browser type, referral source, length of visit, number of page views and navigation around our Website. However, such information is collected anonymously and NOT linked to information that identifies you as an individual. This information is typically stored on our web server for 5 weeks, after which we move it to monthly backups which are used and rotated for 12 months. After 12 months the individual back-ups are deleted with one back up record being retained by the school.
b) Information relating to any transactions carried out between you and St. Mary Magdalene’s Roman Catholic Primary School on or in relation to this website and mobile application, including information relating to any payments you may make for services (such as payments to attend events, or for school activities). Credit card data will be gathered using SSL encryption technology and automatically truncated after 90 days.
(c) information that you provide to St. Mary Magdalene’s Roman Catholic Primary School for the purpose of registering your child with us including contact details and other relevant information.
(d) information that you provide to St. Mary Magdalene’s Roman Catholic Primary School for the purpose of subscribing to our email notifications and newsletters including your email address
(e) any other information that you choose to send to us, or which is provided by third parties, including in the context of your relationship with St. Mary Magdalene’s Roman Catholic Primary School as a parent, teacher or pupil, as more fully set out in the Data Protection Policy.
What are cookies?
Cookies are small text files that are downloaded onto a user’s computer (or device) when they visit a particular website or mobile application. Each time the user visits that website and mobile application it checks to see if the relevant file is on the user’s computer and uses the information to improve the user’s experience.
it recognises that the user has been to that website and mobile application before and varies the content if applicable
it remembers any preferences e.g. layout or colour schemes that the user set
it remembers any log in details that the user entered so that the user does not need to log into every page
it tracks which pages the user visits to try and keep content useful and interesting
it remembers items a user has added to a shopping cart
Some commercial websites embed advertising material into their websites, which are served by third-party sites. These adverts also store a cookie on the user’s machine enabling the third-party site to track the user’s movements and serve adverts deemed relevant to that user.
The Website uses both “session” cookies and “persistent” cookies. We use session cookies to keep track of you whilst you navigate the website and mobile application. We use persistent cookies to enable our Website to recognise you when you visit and login to view secure content.
The St. Mary Magdalene’s Roman Catholic Primary School website and mobile application also uses a cookie to store any required log in information, but this is only stored while the user is on the website and mobile application so that the user does not need to log into every page.
Any personal information sent to us via the website and mobile application using forms, such as event attendance, contact detail updates, prospectus request details, survey responses etc., are stored by the St. Mary Magdalene’s Roman Catholic Primary School and not shared with any external parties.
Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
The website and mobile application may contain content from third party websites, such as embedded Flickr photo slideshows and YouTube videos, and Twitter “Tweet” and Facebook “Like” buttons. These services may store third party session or persistent cookies on your computer.
St. Mary Magdalene’s Roman Catholic Primary School is not responsible for the privacy policies or practices of third party services.
Browsers will generally by default accept cookies, but most will allow you to change the browser settings to reject some or all cookies. If you choose not to receive the Website or third party cookies, your experience with our Website may well not be as quick or responsive as if you do receive cookies, and some parts of the Website may not work at all.
How do I control cookies on my computer?
Each internet browser (e.g. Internet Explorer, Firefox, Safari etc.) is different but the ‘help’ function within your browser or mobile device operating system should tell you how to do this.
How do I find out more
Further information about cookies in general and how to control them on your computer can be found here:
(3) Using your personal information
In particular, by using the website and mobile application and submitting your personal information to it you acknowledge and agree that we may use your personal information obtained via forms and/or cookies to:
(a) administer the website and mobile application;
(b) improve your browsing experience by personalising the website and mobile application and using cookies which remember your preferences;
(c) enable your use of the services available on the website and mobile application;
(d) send to you goods and or, supply to you services purchased via the website and mobile application;
(e) collect payments from you;
(f) provide third parties (such as marketing consultants) with statistical information about our users including information obtained via analytical cookies – but it will NOT be possible to identify any particular user by virtue of this statistical data;
(g) deal with enquiries and complaints made by or about you relating to the website and mobile application.
(4) Communication with you
We may use your contact details to communicate with you for the purposes set out above, and to inform you of changes to our services
By submitting your personal information, you agree that we may also use your contact details to:
(a) send you email notifications that you have specifically requested; and
(b) send to you our newsletters and other communications relating to the business of the school which we think may be of interest to you by post or by email or similar technology, unless you have indicated that you would prefer not to receive these by informing email@example.com that you no longer wish to receive communications from us.
In addition, we may need to disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any legal proceedings or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(d) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information; and
(e) as is otherwise reasonably necessary for the operation of the website and mobile application and St. Mary Magdalene’s Roman Catholic Primary School
(6) Security of your personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide to us via the website and mobile application on our secure servers.
All electronic transactions containing credit card details you make to us through the website and mobile application will be encrypted using SSL technology.
However, data transmission over the internet is inherently insecure and St. Mary Magdalene’s Roman Catholic Primary School cannot guarantee the security of data sent over the internet.
You are responsible for keeping your password and user details confidential if these are issued to you.
(7) Policy amendments
(8) Your rights
You may instruct us to provide you with any personal information we hold about you.
Any individual wishing to access their personal information should put their request in writing to the Bursar.
St. Mary Magdalene’s Roman Catholic Primary School will endeavour to respond to such written requests as soon as is reasonably practical and in any event, within the statutory time limits.
Provision of such information will be subject to the supply of appropriate evidence of your identity, and St. Mary Magdalene’s Roman Catholic Primary School may charge an administration fee of up to £10.00 for providing this information.
We may withhold such personal information to the extent permitted by law.
(9) Third party websites
The website and mobile application contains links to other websites.
St. Mary Magdalene’s Roman Catholic Primary School is not responsible for the privacy policies or practices of third party websites.
(10) Updating information
Please let us know if the personal information that we hold about you needs to be corrected or updated.